Hotel technology procurement and project management

One Owner-Aligned Process for Hotel Technology Delivery

JET gives owners a practical way to define scope, compare options, coordinate vendors, track delivery, and carry technology decisions through opening and handoff.

Start a Project Brief See Who Owns What
  1. 01PlanFacts and requirements
  2. 02ProcureComparable decisions
  3. 03DeliverCoordinated execution
  4. 04SupportDocumented handoff
Fewer disconnected conversations More comparable proposals Visible delivery accountability
Responsibility swimlane

Plan, procure, deliver, support

The engagement is not one vague consulting package. Each phase shows what ownership decides, what JET manages, and what the selected vendors must deliver.

OwnerJETVendors
01

Plan

Owner

Confirm goals, budget, opening target, and decision authority.

JET

Review plans, requirements, contracts, gaps, and dependencies.

Vendors

Provide technical inputs, lead times, and scope assumptions.

02

Procure

Owner

Approve requirements, shortlist, commercial path, and awards.

JET

Build scope, request options, normalize bids, and advise.

Vendors

Submit comparable proposals, exclusions, terms, and schedule.

03

Deliver

Owner

Resolve escalated decisions and approve documented changes.

JET

Coordinate orders, field work, invoices, testing, and issues.

Vendors

Meet submittal, delivery, install, activation, and test duties.

04

Support

Owner

Accept turnover records and assign operating ownership.

JET

Organize closeout, contacts, warranties, and open-item paths.

Vendors

Close deficiencies and provide support and warranty records.

Hotel technology project documentation and coordination meeting
Example: a multi-scope hotel project approaching opening.
What the process changes

From three vendor quotes to one owner decision

  1. 1

    Normalize the facts. Put scope, exclusions, terms, lead times, dependencies, and responsibilities in one view.

  2. 2

    Make the decision. Show ownership the meaningful differences, unresolved risks, and recommended next action.

  3. 3

    Carry it through delivery. Keep the award connected to orders, construction milestones, invoices, testing, and opening.

Project tools, not presentation theater

Owner-ready documents keep the work visible.

Each tool answers a real budget, scope, schedule, or accountability question.

BudgetIT Budget
Capital and recurring costs, allowances, assumptions, and decision status.
DesignPlan Markups and Take-Offs
Locations, quantities, room types, pathways, dependencies, and open questions.
CommercialRFP and Bid Comparison
Comparable scope, exclusions, alternates, terms, lead times, and recommendations.
DeliveryGantt and Invoice Schedule
Contracts, payments, delivery, installation, testing, activation, and opening.
Why owners refer JET

A shortlist, an accountable process, and support through opening

"JET did all of that for us—vetted the options, brought me the shortlist, and then owned our phone system, fiber internet, and EV charging from contract to opening day on our Aiken dual brand."

Aashay PatelSycamore Investment Group
Engagement questions

Where JET can enter the project

The most useful starting point is the current decision or delivery problem, even when the project is already underway.

Does JET only work on new builds?
No. JET supports new construction, renovations, conversions, expansions, infrastructure replacements, and selected operational technology projects.
Can JET review proposals we already have?
Yes. Existing quotes can be reviewed against project requirements, assumptions, exclusions, commercial terms, schedule, and connected technology needs.
Can JET work with the project's current vendors?
Yes. The project plan can account for existing vendors and commitments. JET's role should be defined around the gaps ownership needs filled.
What happens after the first form submission?
JET follows up to confirm the project stage, hotel details, priority scopes, documents available, and the next useful review step.
Start with the decision in front of you

Put the Project Facts in One Place

Share the hotel, project stage, and priority scopes. JET will follow up with the right questions and the next practical review step.

  • Early budget, active procurement, construction, or turnover
  • One priority scope or a coordinated technology program
  • Existing plans, bids, contracts, and schedule when available
  • A clear next decision or delivery issue to solve

Start the project brief

Name and email are required. The rest helps JET route the right scope conversation from the start.

What should JET help coordinate?

Submissions are saved in JET's HubSpot CRM. See the privacy policy.

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